1. An overview of data protection
General information
The following information will provide you with an easy to navigate overview of what will happen
with your personal data when you visit this website. The term “personal data” comprises all data
that can be used to personally identify you. For detailed information about the subject matter of
data protection, please consult our Data Protection Declaration, which we have included beneath this
copy.
Data recording on this website
Who is the responsible party for the recording of data on this website (i.e., the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is
available under section “Information about the responsible party (referred to as the “controller” in
the GDPR)” in this Privacy Policy.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be
information you enter into our contact form.
Other data shall be recorded by our IT systems automatically or after you consent to its recording
during your website visit. This data comprises primarily technical information (e.g., web browser,
operating system, or time the site was accessed). This information is recorded automatically when
you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee the error free provision of the website.
Other data may be used to analyze your user patterns.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients, and purposes of your
archived personal data at any time without having to pay a fee for such disclosures. You also have
the right to demand that your data are rectified or eradicated. If you have consented to data
processing, you have the option to revoke this consent at any time, which shall affect all future
data processing. Moreover, you have the right to demand that the processing of your data be
restricted under certain circumstances. Furthermore, you have the right to log a complaint with the
competent supervising agency.
Please do not hesitate to contact us at any time if you have questions about this or any other data
protection related issues.
Analysis tools and tools provided by third parties
There is a possibility that your browsing patterns will be statistically analyzed when your visit
this website. Such analyses are performed primarily with what we refer to as analysis programs.
For detailed information about these analysis programs please consult our Data Protection
Declaration below.
2. Hosting
We are hosting the content of our website at the following provider:
Amazon Web Services (AWS)
The provider is the Amazon Web Services EMEA SARL, 38 Avenue John F. Kennedy, 1855 Luxembourg
(hereinafter referred to as “AWS”).
When you visit our website, your personal data will be processed on AWS servers. This may also
result in the transfer of personal data to the parent company of AWS in the United States. The
transfer of data to the US is based on the EU’s standard contractual clauses. For details please
consult: https://aws.amazon.com/de/blogs/security/aws-gdpr-data-processing-addendum/.
For more information, please see the AWS Data Privacy Policy: https://aws.amazon.com/de/privacy/?nc1=f_pr.
AWS is used on the basis of Art. 6(1)(f) GDPR. We have a legitimate interest in a depiction of our
website that is as reliable as possible. If appropriate consent has been obtained, the processing is
carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TDDDG, insofar the consent
includes the storage of cookies or the access to information in the user’s end device (e.g., device
fingerprinting) within the meaning of the TDDDG. This consent can be revoked at any time.
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service.
This is a contract mandated by data privacy laws that guarantees that they process personal data of
our website visitors only based on our instructions and in compliance with the GDPR.
3. General information and mandatory information
Data protection
The operators of this website and its pages take the protection of your personal data very
seriously. Hence, we handle your personal data as confidential information and in compliance with
the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data
comprises data that can be used to personally identify you. This Data Protection Declaration
explains which data we collect as well as the purposes we use this data for. It also explains how,
and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e., through e-mail
communications) may be prone to security gaps. It is not possible to completely protect data against
third-party access.
Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:
RIS AG
Werderstraße 21
50672 Köln
Phone: +49 221 643083-0
E-mail: info@ris.ag
The controller is the natural person or legal entity that single-handedly or jointly with others
makes decisions as to the purposes of and resources for the processing of personal data (e.g.,
names, e-mail addresses, etc.).
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data
will remain with us until the purpose for which it was collected no longer applies. If you assert a
justified request for deletion or revoke your consent to data processing, your data will be deleted,
unless we have other legally permissible reasons for storing your personal data (e.g., tax or
commercial law retention periods); in the latter case, the deletion will take place after these
reasons cease to apply.
General information on the legal basis for the data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art.
6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9
(1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the
data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of
cookies or to the access to information in your end device (e.g., via device fingerprinting), the
data processing is additionally based on § 25 (1) TDDDG. The consent can be revoked at any time. If
your data is required for the fulfillment of a contract or for the implementation of pre-contractual
measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is
required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR.
Furthermore, the data processing may be carried out on the basis of our legitimate interest
according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is
provided in the following paragraphs of this privacy policy.
Designation of a data protection officer
We have appointed a data protection officer.
Klaus Pampuch
Phone: +49 2204 7060940
E-mail: pampuch@five.consulting
Information on data transfer to the USA and other non-EU countries
Among other things, we use tools of companies domiciled in the United States or other from a data
protection perspective non-secure non-EU countries. If these tools are active, your personal data
may potentially be transferred to these non-EU countries and may be processed there. We must point
out that in these countries, a data protection level that is comparable to that in the EU cannot be
guaranteed. For instance, U.S. enterprises are under a mandate to release personal data to the
security agencies and you as the data subject do not have any litigation options to defend yourself
in court. Hence, it cannot be ruled out that U.S. agencies (e.g., the Secret Service) may process,
analyze, and permanently archive your personal data for surveillance purposes. We have no control
over these processing activities.
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You
can also revoke at any time any consent you have already given us. This shall be without prejudice
to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in special cases; right to object to direct advertising
(Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT
TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR
UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE
LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION
DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS
WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR
DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE
CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE
RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH
ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH
SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR
DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a
supervisory agency, in particular in the member state where they usually maintain their domicile,
place of work or at the place where the alleged violation occurred. The right to log a complaint is
in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to demand that we hand over any data we automatically process on the basis of
your consent or in order to fulfil a contract be handed over to you or a third party in a commonly
used, machine readable format. If you should demand the direct transfer of the data to another
controller, this will be done only if it is technically feasible.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to at any time demand
information about your archived personal data, their source and recipients as well as the purpose of
the processing of your data. You may also have a right to have your data rectified or eradicated. If
you have questions about this subject matter or any other questions about personal data, please do
not hesitate to contact us at any time.
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your
personal data is concerned. To do so, you may contact us at any time. The right to demand
restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will
usually need some time to verify this claim. During the time that this investigation is ongoing,
you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the
option to demand the restriction of the processing of your data in lieu of demanding the
eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim
legal entitlements, you have the right to demand the restriction of the processing of your
personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will
have to be weighed against each other. As long as it has not been determined whose interests
prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of
their archiving – may be processed only subject to your consent or to claim, exercise or defend
legal entitlements or to protect the rights of other natural persons or legal entities or for
important public interest reasons cited by the European Union or a member state of the EU.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase
orders or inquiries you submit to us as the website operator, this website uses either an SSL or a
TLS encryption program. You can recognize an encrypted connection by checking whether the address
line of the browser switches from “http://” to “https://” and also by the appearance of the lock
icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
4. Recording of data on this website
Cookies
Our websites and pages use what the industry refers to as “cookies.” Cookies are small data
packages that do not cause any damage to your device. They are either stored temporarily for the
duration of a session (session cookies) or they are permanently archived on your device (permanent
cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies
remain archived on your device until you actively delete them, or they are automatically eradicated
by your web browser.
Cookies can be issued by us (first-party cookies) or by third-party companies (so-called
third-party cookies). Third-party cookies enable the integration of certain services of third-party
companies into websites (e.g., cookies for handling payment services).
Cookies have a variety of functions. Many cookies are technically essential since certain website
functions would not work in the absence of these cookies (e.g., the shopping cart function or the
display of videos). Other cookies may be used to analyze user behavior or for promotional purposes.
Cookies, which are required for the performance of electronic communication transactions, for the
provision of certain functions you want to use (e.g., for the shopping cart function) or those that
are necessary for the optimization (required cookies) of the website (e.g., cookies that provide
measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR,
unless a different legal basis is cited. The operator of the website has a legitimate interest in
the storage of required cookies to ensure the technically error-free and optimized provision of the
operator’s services. If your consent to the storage of the cookies and similar recognition
technologies has been requested, the processing occurs exclusively on the basis of the consent
obtained (Art. 6(1)(a) GDPR and § 25 (1) TDDDG); this consent may be revoked at any time.
You have the option to set up your browser in such a manner that you will be notified any time
cookies are placed and to permit the acceptance of cookies only in specific cases. You may also
exclude the acceptance of cookies in certain cases or in general or activate the delete-function for
the automatic eradication of cookies when the browser closes. If cookies are deactivated, the
functions of this website may be limited.
Which cookies and services are used on this website can be found in this privacy policy.
CCM19
Our website uses CCM19 to obtain your consent for the storage of certain cookies on your device or
for the use of specific technologies and to document the former in a data protection compliant
manner. The provider of this technology is Papoo Software & Media GmbH, Auguststr. 4, 53229
Bonn, Germany (hereinafter referred to as “CCM19”).
When you access our website, a connection with the servers of CCM19 is established to obtain your
consent and other declarations related to the use of cookies. Subsequently, CCM19 will store a
cookie in your browser to be able to allocate the granted consent or revocation. The data generated
using this system will be archived by us until you ask us to delete it, delete the CCM19 cookie
yourself or the purpose for the archiving of the data no longer applies. This shall be without
prejudice to any mandatory statutory archiving periods.
We use CCM19 to obtain the consent mandated by law for the use of cookies. The legal basis for this
is Art.6 (1)(1)(f) GDPR.
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service.
This is a contract mandated by data privacy laws that guarantees that they process personal data of
our website visitors only based on our instructions and in compliance with the GDPR.
Server log files
The provider of this website and its pages automatically collects and stores information in
so-called server log files, which your browser communicates to us automatically. The information
comprises:
- The type and version of browser used
- The used operating system
- Referrer URL
- The hostname of the accessing computer
- The time of the server inquiry
- The IP address
This data is not merged with other data sources.
This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a
legitimate interest in the technically error free depiction and the optimization of the operator’s
website. In order to achieve this, server log files must be recorded.
Contact form
If you submit inquiries to us via our contact form, the information provided in the contact form as
well as any contact information provided therein will be stored by us in order to handle your
inquiry and in the event that we have further questions. We will not share this information without
your consent.
The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the
execution of a contract or if it is necessary to carry out pre-contractual measures. In all other
cases the processing is based on our legitimate interest in the effective processing of the requests
addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been
requested; the consent can be revoked at any time.
The information you have entered into the contact form shall remain with us until you ask us to
eradicate the data, revoke your consent to the archiving of data or if the purpose for which the
information is being archived no longer exists (e.g., after we have concluded our response to your
inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention
periods.
Request by e-mail, telephone, or fax
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data
(name, request) will be stored and processed by us for the purpose of processing your request. We do
not pass these data on without your consent.
These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the
fulfillment of a contract or is required for the performance of pre-contractual measures. In all
other cases, the data are processed on the basis of our legitimate interest in the effective
handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art.
6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.
The data sent by you to us via contact requests remain with us until you request us to delete,
revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion
of your request). Mandatory statutory provisions - in particular statutory retention periods -
remain unaffected.
5. Analysis tools and advertising
Google Tag Manager
We use the Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street,
Dublin 4, Ireland
The Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and
other technologies on our website. The Google Tag Manager itself does not create any user profiles,
does not store cookies, and does not carry out any independent analyses. It only manages and runs
the tools integrated via it. However, the Google Tag Manager does collect your IP address, which may
also be transferred to Google’s parent company in the United States.
The Google Tag Manager is used on the basis of Art. 6(1)(f) GDPR. The website operator has a
legitimate interest in the quick and uncomplicated integration and administration of various tools
on his website. If appropriate consent has been obtained, the processing is carried out exclusively
on the basis of Art. 6(1)(a) GDPR and § 25 (1) TDDDG, insofar the consent includes the storage of
cookies or the access to information in the user’s end device (e.g., device fingerprinting) within
the meaning of the TDDDG. This consent can be revoked at any time.
Google Analytics
This website uses functions of the web analysis service Google Analytics. The provider of this
service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics enables the website operator to analyze the behavior patterns of website visitors.
To that end, the website operator receives a variety of user data, such as pages accessed, time
spent on the page, the utilized operating system and the user’s origin. This data is summarized in a
user-ID and assigned to the respective end device of the website visitor.
Furthermore, Google Analytics allows us to record your mouse and scroll movements and clicks, among
other things. Google Analytics uses various modeling approaches to augment the collected data sets
and uses machine learning technologies in data analysis.
Google Analytics uses technologies that make the recognition of the user for the purpose of
analyzing the user behavior patterns (e.g., cookies or device fingerprinting). The website use
information recorded by Google is, as a rule transferred to a Google server in the United States,
where it is stored.
The use of these services occurs on the basis of your consent pursuant to Art. 6(1)(a) GDPR and §
25(1) TDDDG. You may revoke your consent at any time.
Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European
Commission. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.
Browser plug-in
You can prevent the recording and processing of your data by Google by downloading and installing
the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
For more information about the handling of user data by Google Analytics, please consult Google’s
Data Privacy Declaration at: https://support.google.com/analytics/answer/6004245?hl=en.
Contract data processing
We have executed a contract data processing agreement with Google and are implementing the
stringent provisions of the German data protection agencies to the fullest when using Google
Analytics.